Privacy Policy

Data Controller

The controller of your personal data is Exmoor Software based in Rurzyca, Poland. You can contact the controller using the following details:

• Exmoor Software
• VAT ID (NIP): 8561889653
• ul. Sosnowa 3, 72-123 Rurzyca, Poland
• E-mail: [email protected]
• Phone: (+48) 500-269-075

What data we collect

We collect personal data only to the extent necessary to provide our services:

• Contact form data (name, email address, message content)
• Data collected automatically by cookies
• Analytics data regarding website usage (only with your consent)

Purposes and legal bases of processing

We process your data for the following purposes and on the following legal bases:

• Responding to your contact form inquiry and taking steps prior to entering into a contract — Art. 6(1)(b) and (f) GDPR (legitimate interest in handling correspondence).
• Direct marketing (e.g. sending an offer) — based on your voluntary consent, Art. 6(1)(a) GDPR.
• Statistical analysis of website traffic — based on your consent to analytics cookies, Art. 6(1)(a) GDPR.
• Fulfilling the controller’s legal obligations (e.g. tax) — Art. 6(1)(c) GDPR.

Data retention

Contact form data is retained for as long as necessary to handle your inquiry and any further cooperation, and afterwards for the period required by law (e.g. for tax purposes and pursuing claims). Data processed on the basis of consent is retained until that consent is withdrawn.

Data recipients

Your data may be entrusted to trusted entities that support us technically and organizationally (e.g. hosting and email provider, analytics tools), only to the extent necessary for the stated purposes and under data processing agreements. We do not sell your data. Using tools such as Google Analytics may involve transferring data outside the European Economic Area, subject to appropriate safeguards.

Your rights

Under the GDPR, you have the following rights:

• Right to access your data
• Right to rectification of data
• Right to erasure ("right to be forgotten")
• Right to restriction of processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent at any time (without affecting the lawfulness of processing before withdrawal)
• Right to lodge a complaint with the President of the Personal Data Protection Office (PUODO), ul. Stawki 2, 00-193 Warsaw, Poland

Cookies and analytics

The website uses cookies. Necessary cookies are always active, while analytics cookies are only enabled after you give consent in the banner. Detailed rules are described in a separate document.

See the Cookie Policy →

Data security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or destruction. We use SSL encryption, regular backups, and access control.

Policy changes

We reserve the right to change this Privacy Policy. Any significant changes will be published on this website.

Contact

For matters related to personal data protection, please contact us at: [email protected].