Document generators
Maintenance schedule generator — 12 months of inspection dates for Excel and your calendar
Most plants track machine inspections in a spreadsheet that someone fixes by hand every month, or in one person's head. This generator does the simplest part of that work for you: from the last completion date and the interval it computes every due date for the year, flags what is already overdue, and hands you a file you can open in Excel or import into Google Calendar or Outlook.
Free · no signup · runs in your browser
Equipment and cycles
Next 12 months
Overdue
0
Deadline has passed. Do these first.
Within 30 days
0
Plan people and parts.
Dates this year
0
All cycles within 12 months.
Add at least one piece of equipment with the date it was last done.
How it works
- 01
Enter your equipment
Name, cycle type (periodic inspection, statutory check, calibration, manufacturer service), the date it was last done and how many months the cycle repeats. One machine can have several cycles: add them as separate rows.
- 02
Review dates and overdue items
The tool lists every occurrence for the next 12 months. Dates already passed are flagged as overdue, dates within 30 days as "soon".
- 03
Download for Excel or your calendar
Open the CSV in Excel and add who is responsible. Import the ICS file into Google Calendar, Outlook or your phone and every date becomes an event.
Assumptions and limits
- Dates are computed simply: last completion plus the interval in months, repeated to the end of the 12-month horizon. The tool knows nothing about running hours, cycle counters or the rules of a specific technical inspection body. Check statutory intervals in the decision issued for each device.
- Nothing is stored. Your equipment list lives in your browser until you refresh the page. Download the file before closing the tab.
- The ICS file contains all-day events without reminders. Set reminders in the calendar you import it into.
- The tool solves one problem: dates. Breakdown reporting, repair history, spare parts and inspection reports are the scope of a maintenance system, which we describe in our pilot programme.
Frequently asked questions
Will this replace maintenance software? +
At first, yes, if you have a dozen machines and one problem: not missing a date. With dozens of machines, breakdown reports from operators and audits you need a breakdown log, history and reports, which is what a maintenance system does. Describe your plant in our quote calculator and we will reply within 24 hours.
How do I add equipment with several cycles, e.g. an inspection every 3 months and a statutory check every year? +
Add it twice: once with the "periodic inspection" cycle and interval 3, once with the "statutory inspection" cycle and interval 12. Both cycles show separately in the schedule and in the file.
Can I upload a list from Excel? +
Not in this version; you enter equipment by hand. For a few dozen items that takes a quarter of an hour. If you have hundreds, that is a sign you need a system with import, not a generator.
How do I import the schedule into Google Calendar or Outlook? +
Download the ICS file. In Google Calendar open Settings, Import and export, Import and pick the file. In Outlook: File, Open and Export, Import. Every date becomes an all-day event.
Does my data go anywhere? +
No. The tool runs in your browser, sends nothing to a server, does not ask for your email and does not store your equipment list.
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